Monitoring and Controlling: Integration
Monitoring and controlling project work is the process of making sure the deliverables are provided to the customer as promised, that the project activities are carried out as planned, that costs are incurred as planned, and that project and product quality are maintained. Integrated change control provides a means be which changes are evaluated, properly planned for and approved by the proper parties. It also ensures that only approved changes are implemented and incorporated in the project plan.
4.4 Monitor and Control Project Work
Process Definition
Then project manager has the job of monitoring the work being performed by collecting, evaluating and distributing performance information, then recommending improvements to effect control. One of the most common outputs is change control and corrective actions. The PM will also update forecasts and issue logs. Process Assessment
The project manager must continually monitor and control the project work. This is, after all, one of his primary jobs.
Figure 36. Monitor and Control Project Work: Inputs, Tools and Techniques, and Outputs. Reprinted from "A Guide to the Project Management Body of Knowledge (PMBOK Guide), 5th Edition" by Project Management Institute, 2013, p. 86. Copyright 2013 by Project Management Institute, Inc. Reprinted without permission.
- Work Performance Report: This homework problem from PMGT 614 calculates earned value variances. This information supports project document updates as an output of the monitor and control process.
- Change Request: This change from PMGT 614 helps put a project back on track through integrated change management. Change requests are a frequent output of the monitor and control process.
- Work Performance Information: Brief overview of Earned Value Management created by Dr. Carswell for instructional purposes. EVM information makes up part of the work performance information that is an input of the monitor and control process.
4.5 Perform Integrated change Control
Process Definition
All changes to a project, whether driven by changing requirements, risk management or external market forces, must be captured in the plan. Changes in deliverables should be reflected in the scope, schedule adjustments must be captured in the schedule, and cost impacts should be captured in the budget. The use for formal change processes, including documentation, review and configuration management, are key to the success of any project.
Process Assessment
Integrated change control is the key to avoiding chaos on a project. It is absolutely critical to evaluate the impact of all changes on all aspects of the project prior to permitting them. Then all changes and activities associated with them must be captured in the scope, schedule and budget, as appropriate. And finally, the team must keep an eye out for risk every time there is a change in the project plan.
Figure 37. Perform Integrated Change Control: Inputs, Tools and Techniques, and Outputs. Reprinted from "A Guide to the Project Management Body of Knowledge (PMBOK Guide), 5th Edition" by Project Management Institute, 2013, p. 94. Copyright 2013 by Project Management Institute, Inc. Reprinted without permission.
- Work Performance Report: This homework problem from PMGT 614 calculates earned value variances. This information supports project document updates as an Input of the integrated change control process.
- Approved Change Request: This change from PMGT 614 helps put a project back on track through integrated change management. Change requests are a frequent output of the monitor and control process.
- Project Document Updates: Earned Value Management, described in this essay, is a performance report incorporated into project document updates, an output of the integrated change control process.